Children’s Activity Application

Vehicle Information

Conditions of the Show:

1. An application is a commitment to show. No refunds will be given after the acceptance notice is sent.
2. No vendor will be permitted to set up until all fees are paid in full.
3. All Committee decisions regarding space assignment are final. Once assigned a space, vendors are not permitted to set up elsewhere.
4. There is not a designated Children’s Area. Children’s activity booths will be placed throughout the park.
5. The vendor’s booth must be open and staffed during all regular Festival hours. Anyone arriving late, leaving before closing, or breaking down during Festival hours may be refused entrance to future Festivals.
6. All vendors must have all prices clearly posted. No "DONATIONS" or "TIPS" will be permitted.
7. All vendors will be issued one (1) vehicle parking pass which must be displayed in vehicle.
8. Vendors will be asked to discontinue or remove any activities, services, or items that are not specified on the “activity or craft” line above or approved by the committee.
9. Post-dated checks will not be accepted. Please do not ask the Festival Office to hold your check.
10. Vendors must collect their own 6% PA Sales Tax. The contact number for PA Tax is 1-888-PATAXES.
11. Spaces not occupied by 8 p.m. on July 1 may be filled with another vendor or programming with no refund or allowance whatsoever.
12. No vendor is given exclusivity.
13. Vendors may not bring pets to the Festival.
14. The vendor agrees to carry insurance covering the loss or damage of any piece of art, equipment, and other supplies that relate to the display. Include Certificate of Liability with application. A current Certificate of Liability that will cover the dates of the Festival must be provided with the application. The Westmoreland Arts & Heritage Festival and Westmoreland County must be listed as the certificate holder and additional insured.
15. Vendors found in violation of any of the “Conditions of the Show” may be excluded and have their exhibits removed from the Festival by the Children’s Activities Committee.
16. Set up is Tuesday, June 27, and Wednesday, June 28. There will be NO set-up on Thursday, June 29, permitted.
17. This contract constitutes the entire agreement between the parties hereto and there are no other understandings, oral or written, relating to the subject matter hereof. This agreement may not be changed, modified or amended, in whole or in part, except in writing and signed by all parties.
18. Unloading of all equipment and moving equipment to individual booths shall be totally the responsibility of the exhibitor. Park personnel, Festival staff and volunteers will not be permitted to assist due to potential for personal injury.
19. All spaces are outdoors. Do not assume that the ground will be level, be prepared to deal with uneven surfaces. Bring adequate materials to ensure the stability of your booth.
20. Vendors are NOT permitted to tear-down until 6 p.m. on Sunday, July 2. Vehicles will not be permitted into the park until the park police have deemed it safe. You have until Tuesday, July 4 at 5 p.m. to vacate the park.
21. Vendors may drive their vehicle into the park each morning to stock their booths. All vehicles must also be out of the park by 10 a.m.
22. Vehicles may re-enter the park after 8:00 p.m., once the park police have deemed it safe.
23. Incomplete applications will not be accepted for jurying.
24. WAHF is not responsible for loss or damage to tents, vehicles, trailers, merchandise or persons.

1. Decisions will be emailed after March 18. Please do not call the office regarding your acceptance status before this date.
2. Booth, late fee (if applicable), and electricity fees will be returned to applicants who are not accepted.
3. Set up begins Tuesday, June 27. Check-in times: June 28, 9 a.m. to 6 p.m. anytime throughout the day; June 28, 9 a.m. to 6 p.m. as scheduled.
4. For ease of set-up there will be scheduled set-up times for Wednesday, June 28. Your scheduled time will depend on your location in the park and size of vehicle. If you are unable to arrive at your scheduled time, you may be required to wait to enter the park.
5. Unload everything from your vehicle and remove your vehicle from the park before you start setting up. This will be strictly enforced.
6. Absolutely NO set-up will be allowed on Thursday, June 29.
7. Vendors may drive their vehicle into the park each morning to stock their booths. All vehicles must be out of the park by 10 a.m.
8. Vehicles may re-enter the park after 8:00 p.m., once the park police have deemed it safe.
9. No full refunds will be given after the acceptance notice is sent out. See “Conditions of the Show” for details of partial refund.
10. Booth sitters are available to watch your booth for a short period of time; call 724-834-7474 during the Festival or stop any board or committee member with a badge for assistance.
11. All vendors using electric are required to have a fire extinguisher at their booth.
12. No vendor is given exclusivity.
13. Space request will be honored whenever possible; however, space assignment is at the discretion of the Festival.
14. Vendors must collect their own 6% PA Sales Tax if applicable. The contact number for PA Tax is 1-888-PATAXES.
15. A $35 fee is charged each time a check is returned by yourbank.
16. A $100 penalty fee will be charged if all fees are not paid in full by February 28.
17. Unloading of all equipment and moving equipment to individual booths shall be totally the responsibility of the Artist Market Vendor. Park personnel, Festival staff, and volunteers will not be permitted to assist due to the potential for personal injury.
18. All spaces are outdoors. Do not assume the ground will be level; be prepared to deal with uneven surfaces. Bring adequate materials to ensure the stability of your booth.
19. Vendors are NOT permitted to tear-down until after 6 p.m. on Sunday, July 2. Vehicles will not be permitted into the park until the park police have deemed it safe. You have until Tuesday, July 4, at 5 p.m. to vacate the park.
20. ANY VENDOR FOUND PARKING IN THE PAID FESTIVAL PARKING LOT WILL HAVE THEIR BOOTH SHUT DOWN.

Parking:

Parking at the Festival is extremely limited. Your parking space may be within walking distance to your booth space. The Festival works very hard to organize parking in order to accommodate all vendors. All potential parking locations are distributed with consideration of booth location. One (1) parking permit is issued to all Artist Market vendors in a designated lot and space upon check-in including campers/RVs, trailers, and tow vehicles. Permits are issued for primary vehicle onIy--additional permit(s) required for any towed vehicles/ trailers. Your parking permit must be displayed on the vehicle at all times for identification. Vendors incorrectly or illegally parked WILL be required to move their vehicles and may be ticketed. Additional parking passes for the RTC Lot can be purchased at the Festival Office. Vendors are asked to abide by all parking rules to avoid disruption during the Festival. A Vendor shuttle bus will be available.

General Release and Acceptance of Rules -This contract is for the Westmoreland Arts & Heritage Festival to which the vendor applies or is accepted. I, the applicant, have read this licensing application contract and agree to abide by said conditions. I, the applicant, hereby declare and affirm that any and all work I exhibit has been personally hand-produced by me. In addition, I, the applicant, do expressly release the Westmoreland Arts & Heritage Festival of and from any and all liability for any damage, injury, or loss to any person, business, or property which may arise from the licensing and occupation of the exhibit space by the applicant, and agree to hold and save the Festival harmless of any damage, injury or loss by reason thereof. I understand that if this application/ contract is not accepted, fees (booth fee and electric fee if submitted) will be returned. If this applicafion/contract is accepted, I give permission to use my name, business name, photos, item prices, and any photographs, videotape, or images taken of me or any items for any and all purposes. If accepted, I authorize my credit card listed above to be charged all fees.